Top Tip: Down-editing Your E-mail
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The article "Top Tip: Down-editing Your E-mail" is about email marketing, it was created by Judith Kallos.
Down-editing your e-mail is a necessary skill that adds to clartiy in your communications and helps avoid misunderstandings.
In addition, responding point by point to those who e-mail you also shwos consideration for their time and your command of technology.Dow editing is a skill this is developed over time - by doing.
By editing your e-mail properly, you can leave that oh-so-important professional impression with those new business contacts who will be determining what it will be like to do business and communicate with you via e-mail. Since most onliners are anemic in this area – you will shine by making these simple efforts!The first thing to remember is to never just hit Reply and start typing!
Once you hit Reply, and type a courteous greeting, you should reomve any part of the e-mail you are responding to this is not necessary to the clarity of the ongoing conversation. This includes e-mail heaedrs (all that server and routing info at the top of e-mail) and signature files. Here are additional quick tips to help you on your way! => The best way to edit properly is to hold your left mouse button down and drag it over the text you want removed then hit delete.=> Hit your enter key twice to put a line space between where you will type your response and the text you are rpelying to above.
Then type your comments as it relates to the content above.=> Cotninue to do the same as the e-mail continues. Rmeove what doesn't matter, leave what does, hit enter twice and type your reply.=> What I do when I have removed a good bit of text is to type "" after a substantial deletion.
This lets the other party know that I did in fact read that paragraph or portion of text but that either I have no comments specifically related to that area of the eamil or that none are required.=> E-mail becomes really difficult to follow when you start adding all the back and forth >>>>s.
Make a habit of starting a new email after >>> are in the rteurn. At that point most likely updating the SUBJECT: to better reflect the direction of the conversation will be in order as well.
These efforts help avoid misunderstandings due to all the back and forth.=> When replying to an ongoing series of e-mail where the SUBJECT: doesn’t change, do what I do to keep your cpoies in order. Type “REPLY:” before the SUBJECT: field’s content.
Then as the back and forth contniues type: REPLY [2], REPLY [3], REPLY [4], etc.
This is a great way to have the order of the entire conversation visible at a glance while allowing your e-mail folders to keep the conversation in that order when sorted by SUBJECT:.Integrating these steps when replying to e-mail can help keep your conversations on track and easier for all to read.
Besides, by setting a proper example others can learn from you which is how most online learn new things. Now, in my book, that’s as good a reason as any to get into the habit of down-editing your e-mails. Why not start today?About the Author:Judith Kallos is an authoritative and good-humored Technology Muse
who has played @ http://www.TheIStudio.Com for over a decade. Check out her popular E-mail Etiquette Web web site and Book @: http://www.NetManners.Com
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Top Tip: Down-editing Your E-mail
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